[IMP] Fiscal Localizations: Add CIS deduction info for UK

task-4341297

closes #11513

X-original-commit: f4d6476
Signed-off-by: Anne-Françoise Marcq (afma) <[email protected]>

Author: afma-odoo

content/applications/finance/fiscal_localizations/employment_hero.rst

@@ -38,7 +38,7 @@ Configuration
         :ref:`Malaysia <malaysia/employment-hero>`,
         :ref:`New Zealand <new-zealand/employment-hero>`,
         :ref:`Singapore <singapore/employment-hero>`,
-        and the :ref:`United Kingdom <united-kingdom/employment-hero>`.
+        and the :ref:`United Kingdom <localization/united-kingdom/employment-hero>`.
 
    - You can find the **Business ID** in the Employment Hero URL. (i.e., `189241`)
 

content/applications/finance/fiscal_localizations/united_kingdom.rst

@@ -2,7 +2,7 @@
 United Kingdom
 ==============
 
-.. _united-kingdom/modules:
+.. _localization/united-kingdom/modules:
 
 Configuration
 =============
@@ -27,17 +27,28 @@ Reports` modules to get all the features of the UK localization.
         - Allows sending the tax report via the MTD-VAT API to HMRC.
    * - :guilabel:`UK BACS Payment Files`
      - `l10n_uk_bacs`
-     - Allows generating :ref:`united-kingdom/BACS-files` for bill and invoice payments
+     - Allows generating :ref:`localization/united-kingdom/BACS-files` for bill and invoice payments
+   * - :guilabel:`UK - Construction Industry Scheme`
+     - `l10n_uk_reports_cis`
+     -  - Allows sending the Monthly return to |HMRC|
+        - CIS Deduction (GB) report for UK construction industry
+   * - :guilabel:`UK - HMRC API`
+     - `l10n_uk_hmrc`
+     - Includes the |HMRC| basics.
 
 .. note::
    - Only UK-based companies can submit reports to HMRC.
    - Installing the module :guilabel:`UK - Accounting Reports` installs all two modules at once.
+   - The :guilabel:`UK - Construction Industry Scheme` module automatically includes the
+     :guilabel:`UK - HMRC API` module during installation.
 
 .. seealso::
    - `HM Revenue & Customs <https://www.gov.uk/government/organisations/hm-revenue-customs/>`_
    - `Overview of Making Tax Digital
      <https://www.gov.uk/government/publications/making-tax-digital/overview-of-making-tax-digital/>`_
 
+.. _localization/united-kingdom/chart-of-account:
+
 Chart of accounts
 =================
 
@@ -48,6 +59,8 @@ Setup your :abbr:`CoA (chart of accounts)` by going to :menuselection:`Accountin
 --> Settings --> Accounting Import section` and choose to :guilabel:`Review Manually` or
 :guilabel:`Import (recommended)` your initial balances.
 
+.. _localization/united-kingdom/taxes:
+
 Taxes
 =====
 
@@ -66,6 +79,8 @@ Configuration --> Accounting: Taxes`.
    - Tutorial: `Tax report and return
      <https://www.odoo.com/slides/slide/tax-report-and-return-1719?fullscreen=1>`_.
 
+.. _localization/united-kingdom/digital-tax:
+
 Making Tax Digital (MTD)
 ------------------------
 
@@ -82,7 +97,7 @@ The **UK - Accounting Reports** module enables you to comply with the `HM Revenu
    it through Odoo, as Odoo only retrieves open bonds from the last three months. Your submission
    has to be done manually by contacting HMRC.
 
-.. _uk_localization/hmrc-registration:
+.. _localization/united-kingdom/hmrc-registration:
 
 Register your company to HMRC before the first submission
 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
@@ -91,6 +106,8 @@ Go to :menuselection:`Accounting --> Reporting --> Tax report` and click on
 :guilabel:`Connect to HMRC`. Enter your company information on the HMRC platform. You only need to
 do it once.
 
+.. _localization/united-kingdom/periodic-hmrc-submission:
+
 Periodic submission to HMRC
 ~~~~~~~~~~~~~~~~~~~~~~~~~~~
 
@@ -104,6 +121,8 @@ clicking :guilabel:`Send to HMRC`.
    the value line to `demo`. You can get such credentials from the `HMRC Developer Hub
    <https://developer.service.hmrc.gov.uk/api-test-user>`_.
 
+.. _localization/united-kingdom/periodic-hmrc-submission-multi:
+
 Periodic submission to HMRC for multi-company
 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
 
@@ -116,24 +135,24 @@ each submission:
    :guilabel:`Manage Users`. Select the user who is connected to HMRC.
 #. Go to the :guilabel:`UK HMRC Integration` tab and click :guilabel:`Reset Authentication
    Credentials` or :guilabel:`Remove Authentication Credentials` button.
-#. You can now :ref:`register your company to HMRC <uk_localization/hmrc-registration>` and submit
-   the tax report for this company.
+#. :ref:`Register your company to HMRC <localization/united-kingdom/hmrc-registration>` and submit
+   the company's tax report.
 #. Repeat the steps for other companies' HMRC submissions.
 
 .. note::
    During this process, the :guilabel:`Connect to HMRC` button no longer appears for other UK-based
    companies.
 
-.. _united-kingdom/BACS-files:
+.. _localization/united-kingdom/BACS-files:
 
 Bacs files
 ==========
 
 :abbr:`Bacs (Bankers' Automated Clearing Services)` files are electronic files used in the UK to
 process payments and transfers between bank accounts.
 
-To enable the use of Bacs files, make sure the :ref:`UK BACS Payment Files <united-kingdom/modules>`
-module is installed, then:
+To enable the use of Bacs files, make sure the
+:ref:`UK BACS Payment Files <localization/united-kingdom/modules>` module is installed, then:
 
 #. Configure your Bacs Service User Number:
 
@@ -154,6 +173,8 @@ module is installed, then:
    the :guilabel:`Accounting` tab, click :guilabel:`Add a line` and fill in the
    :guilabel:`Account Number` and :guilabel:`Bank` fields.
 
+.. _localization/united-kingdom/bill-payments:
+
 Bill payments
 -------------
 
@@ -179,6 +200,8 @@ Export File` if you need a new Bacs file for that batch payment.
 .. image:: united_kingdom/bacs-files.png
    :alt: Vendor Batch Payment view with generated BACS file.
 
+.. _localization/united-kingdom/invoice-payments:
+
 Invoice payments
 ----------------
 
@@ -216,7 +239,7 @@ Then, create a customer batch payment:
 Once validated, the Bacs file is available in the chatter. You can also :guilabel:`Re-generate
 Export File` if you need a new Bacs file for that batch payment.
 
-.. _united-kingdom/employment-hero:
+.. _localization/united-kingdom/employment-hero:
 
 Employment Hero payroll
 =======================
@@ -227,3 +250,153 @@ use our connector as an alternative payroll solution.
 .. important::
    To :ref:`configure the Employment Hero API <employment_hero/configuration>` for **United
    Kingdom**, use the following value as :guilabel:`Payroll URL`: `https://api.yourpayroll.co.uk/`.
+
+.. _localization/united-kingdom/cis-deduction:
+
+.. |HMRC| replace:: :abbr:`HMRC (HM Revenue and Customs)`
+.. |CIS| replace:: :abbr:`CIS (Construction Industry Scheme)`
+
+CIS deduction
+=============
+
+The Construction Industry Scheme deduction (CIS deduction) is a tax deduction system used in the UK
+designed specifically for the construction industry. It requires contractors to deduct a percentage
+of payments made to subcontractors and forward these deductions to HM Revenue and Customs (HMRC).
+These deductions apply only to the labor portion of the payments and serve as advance payments
+towards the subcontractor's tax and National Insurance contributions. Contractors are required to
+register for the scheme, but subcontractors are not. However, subcontractors who are not registered
+face higher payment deductions. Under the |CIS|, contractors must deduct 20% from payments to
+registered subcontractors, while the deduction increases to 30% for unregistered ones.
+
+.. seealso::
+
+   - `Construction Industry Scheme (CIS) <https://www.gov.uk/what-is-the-construction-industry-scheme>`_
+   - `Guidelines for CIS contractors
+     <https://www.gov.uk/what-you-must-do-as-a-cis-contractor>`_
+   - `Guidelines for CIS subcontractors
+     <https://www.gov.uk/what-you-must-do-as-a-cis-subcontractor>`_
+
+As a contractor, you are required to register with the |CIS| before hiring subcontractors and to
+check whether each subcontractor is registered with the |CIS|. You must also maintain records of all
+payments and deductions and submit monthly returns to HMRC, including the following details:
+
+- information about the subcontractors
+- records of payments made and any deductions applied
+- a declaration confirming that the employment status of all subcontractors has been reviewed
+- a declaration confirming that all subcontractors requiring verification have been verified
+
+.. note::
+   If no payments were made to subcontractors in the previous tax month, contractors must notify
+   |HMRC| by the 19th of the month to avoid a penalty.
+
+To submit Monthly Returns to |HMRC|, :ref:`install <general/install>` the
+:ref:`UK - Construction Industry Scheme <localization/united-kingdom/modules>` module.
+
+.. tip::
+   To enable the :guilabel:`Test` mode and use test credentials, open the Settings app, activate the
+   :ref:`developer mode <developer-mode>` and go to :menuselection:`Settings --> Technical -->
+   System Parameters`. Search for `l10n_uk_hmrc.api_mode`, select it, and change the
+   :guilabel:`Value` from `production` to `test`.
+
+.. _localization/united-kingdom/cis-monthly-returns:
+
+Monthly returns
+---------------
+
+Monthly returns only work for vendor bills and vendor refunds. To submit a complete return to
+|HMRC|, several steps must be followed to report all payments made to subcontractors under the
+scheme during the previous tax month:
+
+- :ref:`localization/united-kingdom/cis-contractor-setup`
+- :ref:`localization/united-kingdom/cis-subcontractor-setup`
+- :ref:`localization/united-kingdom/cis-vendorbills`
+- :ref:`localization/united-kingdom/cis-monthly-return-sending`
+
+.. _localization/united-kingdom/cis-contractor-setup:
+
+Contractor (company) setup
+~~~~~~~~~~~~~~~~~~~~~~~~~~
+
+To configure your company's |HMRC| information, go to the Settings app and, in the
+:guilabel:`Companies` section, click :guilabel:`Update Info`. Open the :guilabel:`HMRC` tab and
+configure the information in the :guilabel:`HMRC Credentials` and the :guilabel:`Contractor details`
+sections. All fields are mandatory.
+
+.. _localization/united-kingdom/cis-subcontractor-setup:
+
+Subcontractor setup
+~~~~~~~~~~~~~~~~~~~
+
+Access the subcontractor's contact form and select the :guilabel:`Accounting` tab. In the
+:guilabel:`HMRC Details` section, enable the :guilabel:`Construction Industry Scheme` option; the
+|CIS|-related fields are displayed.
+
+By default, the :guilabel:`Deduction rate` is set to 30%. To modify it, first enter the
+:guilabel:`Verification Number` provided by |HMRC| when verifying the subcontractor's status, then
+update the :guilabel:`Deduction Rate` accordingly.
+
+.. note::
+   The :guilabel:`Forename` and :guilabel:`Surname` fields are mandatory if the contact type is set
+   to :guilabel:`Individual`.
+
+.. _localization/united-kingdom/cis-vendorbills:
+
+Vendor bills
+~~~~~~~~~~~~
+
+The appropriate |CIS| tax must be applied to **labor items** on vendor bills based on the
+subcontractor's :guilabel:`Deduction Rate`: :guilabel:`0% CIS`, :guilabel:`20% CIS` or
+:guilabel:`30% CIS`. To apply the rate, go to the :guilabel:`Invoice Lines` section of the vendor
+bill and select the appropriate |CIS| tax rate in the :guilabel:`Taxes` column of the **labor**
+items.
+
+.. note::
+   - The |CIS| tax rate is not necessary for material items on vendor bills.
+   - A yellow banner appears at the top of the page if:
+
+     - The :guilabel:`Construction Industry Scheme` option hasn't been enabled in the
+       :ref:`subcontractor <localization/united-kingdom/cis-subcontractor-setup>`'s
+       :guilabel:`Contact` form when creating a vendor bill.
+     - The |CIS| tax used in the vendor bill does not match the expected |CIS| deduction rate for a
+       :ref:`subcontractor <localization/united-kingdom/cis-subcontractor-setup>`.
+
+.. _localization/united-kingdom/cis-monthly-return-sending:
+
+Monthly returns sending
+~~~~~~~~~~~~~~~~~~~~~~~
+
+On the 6th of each month, Odoo sends a reminder email to submit a monthly return to |HMRC|. The
+recipient email address is the one entered in the company :guilabel:`Email` field. To send monthly
+returns to |HMRC|, go to :menuselection:`Accounting --> Reporting --> Tax Return` and follow these
+steps:
+
+#. Click :icon:`fa-book` :guilabel:`Report:` and select :guilabel:`CIS Deduction (GB)`.
+#. In the :icon:`fa-calendar` :guilabel:`(calendar)` date selector, the :guilabel:`Tax Period` is
+   automatically adjusted to match the |CIS| deduction period.
+#. Click on :guilabel:`Send to HMRC` in the top-left corner.
+#. In the :guilabel:`CIS monthly return` window, select the required options in the
+   :guilabel:`Declaration` section:
+
+   - :guilabel:`Employment Status`: To declare that the employment status of all subcontractors has
+     been reviewed.
+   - :guilabel:`Subcontractor Verification`: To declare that all submitted subcontractors requiring
+     verification have been verified.
+   - :guilabel:`Inactivity Indicator`: To declare temporary inactivity.
+
+#. In the :guilabel:`Information correct declaration` section, confirm the information is true and
+   complete by checking the box. Then, enter the :guilabel:`Password` used in the
+   :guilabel:`HMRC Credentials` section during
+   :ref:`contractor setup <localization/united-kingdom/cis-contractor-setup>`.
+#. Click :guilabel:`Send` to prompt Odoo to request |HMRC| to initiate the transaction.
+
+When |HMRC| replies to a transaction, Odoo automatically notifies the user who submitted it by
+email. The email informs them that the response is available in the company's chatter with an
+attached XML document for download. Both the electronic and paper versions of the |HMRC| receipt
+should be retained. If an error is detected, a new submission is required to comply with |HMRC|
+requirements.
+
+.. note::
+   - Transactions are updated daily. To manually update the |HMRC| request, click the :icon:`fa-cog`
+     :guilabel:`(gear)` icon and select :guilabel:`Refresh HMRC request`.
+   - |CIS| invoices are included in the :guilabel:`CIS Deduction (GB)` report but are not sent to
+     |HMRC|.