Merge pull request #103 from uk-x-gov-software-community/explain-community-space

Add a page explaining the community space and how to access it

Author: sdh100shaun

Diff for: assets/images/community-space.png

@@ -0,0 +1,35 @@
+---
+layout: page.njk
+title: Community space
+---
+
+Our private github <b>community space</b> is used to share meeting notes and documents, and as a space for collaboration and proposals. 
+
+<b>Only community members</b> can access this space, so if you click these links you'll get a `404` error. [See below](#accessing-the-community-space) for instructions on how to access.
+
+In the [main repo](https://github.com/uk-x-gov-software-community/community-space) we store notes:
+
+1. [Community facilitator meetings](https://github.com/uk-x-gov-software-community/community-space/tree/main/community-facilitators-meetings)
+2. [Past lean coffees](https://github.com/uk-x-gov-software-community/community-space/tree/main/lean-coffees)
+3. [Special interest group meetings](https://github.com/uk-x-gov-software-community/community-space/tree/main/special-interest-meetings)
+
+We use [github issues](https://github.com/uk-x-gov-software-community/community-space/issues) to invite proposals from the community, such as new special interest groups, or other initiatives. 
+
+And we have a [community backlog](https://github.com/orgs/uk-x-gov-software-community/projects/8) to keep track of actions and tasks that the facilitators group are working on. 
+
+Here's how it looks:
+
+![Screenshot of the community space page on github](/assets/images//community-space.png)
+
+## Accessing the community space
+
+To get access to the community space:
+
+1. sign up to the [mailchimp email list](https://uk-cross-government-software-engineering-community.mailchimpsites.com/) and provide your <b>github username</b> (the textual id such as `heathd` rather than the numeric id or email address)
+2. We'll review your request to ensure you've given a <b>valid government email address</b>
+3. If approved, you'll get an email invitation from github to join the `uk-x-gov-software-community` organisation).
+4. Make sure you accept the invitation, it expires after 7 days
+
+We use mailchimp in this way to ensure that only people who have current government email addresses can access the github area. 
+
+If you unsubscribe from the email list or if your email address starts bouncing, you will be automatically removed from github. 

Diff for: community-space.md

@@ -49,15 +49,12 @@ Our vision helps us fullfil our  [Objectives](/objectives).
 ## Do you want to help facilitate the group ?
 Drop an email to [Andy Poole](mailto:[email protected]) or [David Heath](mailto:[email protected]) or [Shaun Hare](mailto:[email protected]) and one of us can add you to the facilitators group
 
-## We want you to be part of this - why not get involved?
-*	Signup to our [email mailing list on mail chimp](https://uk-cross-government-software-engineering-community.mailchimpsites.com/) - You'll need to signup with your government email address - just sign up below.
-You will get a welcome email and will then be added onto our mailing list of events going forward.
-* Check out our [GitHub Repo](https://github.com/uk-x-gov-software-community/)
-* Existing members check out our [Discussions](https://github.com/uk-x-gov-software-community/community-space/discussions) (must be a member of our github organisation)
-
-## How we use GitHub
-We use github to manage our group - once you sign up to our mailing list you will (assuming you have given a GitHub id) be auto enrolled on our organisation. You can then see meeting notes and join discussions on the discussion link.
+## Join us!
+*	Join the community by signing up to our [mailing list](https://uk-cross-government-software-engineering-community.mailchimpsites.com/)
+* Chat with us in [`#software-development`](https://ukgovernmentdigital.slack.com/archives/C23NQUH3L) in [cross-gov slack](https://x-govuk.github.io/posts/how-to-use-cross-government-slack/). 
+* Members can access our [private community space](community-space) where you'll find notes from our past meetings
 
+## Contributing to this site
 Pull requests are welcomed for this site see the readme on our [GitHub Repo](https://github.com/uk-x-gov-software-community/) for more details.