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allergy-data-validation-test-script.md

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id title date version lastAuthor mimeType links source wikigdrive
1SxK7srGGnHEu_j3yENZoNf51Uy53jy0g0iDpJZLobeM
Allergy Data Validation Test Script
2024-05-21T13:59:53.547Z
39
janderson
text/x-markdown
../../e-chart/basic-initial-system-information.md
../../e-chart/detailed-searching-in-e-chart.md
../../reports/using-datavis-grids-data-tools.md
0008bcbb1563384efe0a28ada6f97e9432e65f10

This document is intended to describe and assist users with the process to validate medication allergies imported from another system. The {{% system-name %}} system uses the Visit encounter to display the details related to a visit.

{{% tip %}} Within each chart, the encounter has separate sections that show the allergies, intolerances, and medications on one page. {{% /tip %}}

Requirements

  • Compile a list of 5-10 different charts containing multiple allergies/intolerances data from the legacy/existing system. Ensure the examples include varied complexity and multiple years of data, to address potential import discrepancies that could arise.
  • Multiple monitors are recommended to assist with comparing legacy data to the data imported to {{% system-name %}} .

Data Fields

Validate the discrete values imported to {{% system-name %}} , listed in the table below.

{{% note %}} Some charts/records may not have all data elements, and in some circumstances, there may be additional data to validate. Check with the {{% system-name %}} superuser for details. {{% /note %}}

Field Description Sample Data
Allergy Name Name of allergy to validate Vicodin
Alternate Name Alternative name of allergy hydrocodone-acetaminophen
Type Type of allergy
Options include:
  • Medication
  • Other
 Medication
Allergy or Intolerance Allergy/Intolerance flag
Options include:
  • Allergy
  • Intolerance
 Allergy
Reaction/Reason Records the reaction or response to the allergy/intolerance being documented Rash, Itching
Start Date When the allergy/intolerance was first noted 10/10/2010
End Date The date on which the allergy/intolerance was noted to stop
Entered By Initials of the user entering allergy/intolerance data BB
Date Modified Records the last date the allergy was modified 3/4/2015 8:00

Validation Instructions

  1. Log into the {{% system-name %}} system.

  2. Navigate to the {{% syslink "Quick View" "func=omniscope" %}} , and using the portlet, perform a Chart Search for a record from the list of 8-10 charts.

{{% tip %}}

  • Select the preferred search criteria, such as D.O.B., Name, or EMP # (sometimes referred to as Medical Record Number, or MR#).
  • Type in the appropriate value and click Search, or press enter. (For more information and instructions on searching, see Basic Initial System Information or Detailed Searching in E-Chart.)

{{% /tip %}}

  1. Verify the chart. Demographic data (e.g., Name, Status, MR#) is displayed on the Patient Header.

  2. Select Allergies/Medications from the Medical Record chart tab.

  3. Review the same patient in the legacy system and perform a side-by-side comparison. With the allergies and medications displayed, begin comparing the data by toggling between the legacy system and the {{% system-name %}} system and validate. If access to the legacy system is unavailable, users may use the CSV file presented to {{% system-name %}} for initial import. (video)

    1. Using the Validation Tracking Template, record exact matches (Pass) and any discrepancies or differences (Fail). (video)
    2. Contact {{% system-name %}} with the findings.

Reports

The Allergy Report and Allergy Report - DV can both be particularly helpful in validating data between systems.

Allergy Report: A columnar list of allergies and/or intolerances, based on specific criteria entered. For data validation efforts, it may be helpful to use this report to compare to the legacy system versus bringing up each chart, individually.

Allergy Report - DV: Lists allergies and/or intolerances with built-in DataVis (DV) tools, such as filtering, column selection, and the ability to save report perspectives. For more information, see the DataVis online help documentation.

To access and utilize these reports:

  1. Navigate to the  {{% syslink "Reports" "f=layout&module=reports&name=reports&tabmodule=reports" %}}  sidemenu.

  2. Select the  {{% syslink "Medications/Allergies/Scripts" "f=layout&module=reports&name=MedsAllergiesScripts&tabmodule=reports&tabmodule=reports&t=Medications%2FAllergies%2FScripts&tabselect=Medications%2FAllergies%2FScripts" %}}  report list.

  3. Criteria may be added to filter or drill down data.